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The organiser is responsible for ensuring that the event has been planned and organised in such a way that the public can safely participate in it and the arrangements also work when something unexpected happens.

By precautionary measures, accidents can be prevented. Good plans also help when something bad happens. Care must be taken, for example, to ensure that aid reaches the scene quickly and that the public is able to safely leave the event. The Pelastuslaitokset.fi site  (in Finnish) includes instructions and forms to help event organisers in preparatory work. 

Fill in the forms found on the Pelastuslaitokset.fi website and send them by e-mail to palotarkastaja(a)espoo.fi.  

A public event is defined as amusements, contests, performances and other comparable events that are open to the public but not considered to be public meetings, as defined in the Assembly Act (530/1999). If participation in an event requires an invitation or membership in a given organisation, the provisions of the Assembly Act on public events apply to it, unless the event, owing to the number of participants, the type of the event or other specific circumstances, is considered to be of a private nature. 

Many parties supervise the organisation of public events and, if necessary, the event organiser must apply for several permits from different authorities, such as the police

If you want to arrange fireworks or use pyrotechnic effects at a public event, you must notify the police and the rescue authority accordingly. 

Please note that if a public event involves temporary accommodation, the instructions for temporary accommodation must be followed. 

Links to the required forms can be found at the bottom of the page.

Public event rescue plan 

A rescue plan must be prepared for a public event when: 

  • at least 200 people are estimated to be present at once; 
  • open fire, fireworks or other pyrotechnical products are used or flammable or explosive chemicals are used as special effects; 
  • the exit arrangements of the event site are different from usual; or 
  • the nature of the event causes particular danger to people. 

The rescue plan must be delivered for the information of the area’s rescue authorities at least 14 days before the start of the event. 

Deliver the rescue plan to the on-duty fire inspector of the Länsi-Uusimaa Rescue Department:

paivystava.palotarkastaja(a)espoo.fi

or

Länsi-Uusimaa Rescue Department 
On-duty fire inspector  
P.O. Box 6700 
02070 CITY OF ESPOO 

Use of hazardous chemicals and pyrotechnic products as special effects at public events 

Special effects of public events must be notified to the rescue authorities at least 14 days before the event. The notification must indicate the matters set out in Section 62 of Decree 819/2015. Länsi-Uusimaa Rescue Department recommends the use of a national notification form. On the basis of the notification, the rescue authority may impose restrictions and conditions necessary for the safe handling of the special effects for the intended use. The use may be prohibited by the rescue authority if it can be considered to present an obvious risk of damage to persons, the environment or property at the intended location and time. 

The use of special effects outdoors must not violate the noise limits of local environmental regulations. If the public event has a so-called noise permit, the times specified therein must be observed. 

Forms

Notification of the use of pyrotechnic special effects

The notification and any attachments must be sent to palotarkastaja(a)espoo.fi for special effects implemented in the area of the Länsi-Uusimaa Rescue Department. 

Template for a public event rescue plan 

Public event first aid plan, in Finnish  

Notification of the use of fireworks

Notification of a fire show   

Temporary accommodation

The accommodation organiser must notify the rescue authority about the temporary accommodation with the attached form at least 14 days before the intended temporary accommodation begins. 

You can send the form either: 

  • electronically 
  • or by post to: Länsi-Uusimaa Rescue Department, On-duty fire inspector, P.O. Box 6700, 02070 CITY OF ESPOO 

Instructions for temporary accommodation, in Finnish   

Notice of temporary accommodation  

Fill out the notification, "Print" a copy and click "Submit".

By post: Fill out the form and click "Print". Be sure to include all the necessary attachments in the letter.  

Other websites:  

Assembly Act, 530/1999 

Additional information 

On-duty fire inspector, tel. 09 8162 6815, weekdays 9:00–11:30.

Situation centre, tel. 09 8162 8699

Give feedback in the City of Espoo's feedback service